Simply Put Organizing

How to Maximize Your Space

by Kara G. Morrison – Sept. 24, 2010 11:14 AM
The Arizona Republic

Read more: http://www.azcentral.com/style/hfe/decor/articles/2010/09/24/20100924how-maximize-your-space.html#ixzz10Zb20QGX

Just as Charlotte Steill was buying a cozy condominium, the rest of the Valley seemed to be doing the opposite.

That was 2004. Homebuyers were flocking to McMansions in the suburbs; Steill was downsizing from an 1,800-square-foot Mesa house to a 1,200-square-foot space near downtown Scottsdale.

slideshow PHOTOS: Getting organized

She and her then 5-year-old daughter gave up a huge yard, a two-car garage filled with storage cabinets and a dedicated office. It’s exactly what the professional organizer wanted to do.

“I didn’t want to pay for the maintenance of a house,” explained Steill, who owns Simply Put Organizing. “I didn’t want to be tethered by all that stuff.”

Today, when many in the Valley find themselves downsizing to smaller spaces and living with less in this downturn, Steill has a message. She knows firsthand how to shrink into a comfortable, uncluttered life. And she prefers it to filling a huge house with unused stuff.

“In these economic times, I wish I had all the money I wasted on all the things I didn’t use,” she said.

More than ever, all of us are taking stock of what we have, what we need and what we can give up.

Steill’s cozy condo is a crisp oasis of calm. In the serene space with a palette of white, cream, silver and black, there is no clutter. Everything she keeps has a place, or it’s out the door.

It’s inspirational.

“There’s a freedom in not having a lot of stuff,” Steill said. “I want to be surrounded just by what I love and nothing more.”

Her 9-foot-square kitchen (including the countertop space and pantry cabinet) is spotless. Her bathroom cabinets are a model of efficiency, and her organized laundry closet (painted Restoration Hardware pale blue) could be a magazine cover, with its white baskets and boxes adorned with her custom chalkboard labels.

Although the condo sometimes seems cramped to her now 11-year-old daughter, Steill’s home feels plenty big, in part because it’s so neat. She explained it’s easy to keep things clutter-free when everything has a dedicated place.

If you need to downsize or simply “right-size” to a clutter-free life, here are 10 of Steill’s best tips for creating your own cozy retreat.

1. Edit your stuff. Steill tells a story about a fondue pot she finally gave up when space was tight. She hadn’t used it in years, and she knew she could borrow one from a friend anytime. Steill urges people to purge all they can at the front end when moving into a smaller space, rather than trying to cram too much into the new place. “If you don’t love it and you don’t use it on a regular basis, don’t keep it,” she said, adding it’s easier to let things go than to wrap, haul and unpack them just so they can sit in an attic or storage locker.

2. Choose wisely. When space is limited, even the furniture has to double as storage, so choose it judiciously. Steill’s living-room end table has a drawer for coasters and remotes. Her TV stand holds DVDs, and her entryway piece has big drawers for family games. Current magazines and books go in a silver tray on her living-room ottoman. If she had it to choose again, Steill admits she’d go for a storage ottoman to hold throws.

3. Use it or lose it. Stuff without a purpose doesn’t fit into a tiny space. Still, there are always things we want to keep. Steill didn’t want to give up her green-glass biscotti jars, even though they would overwhelm her tiny kitchen. So she repurposed them for her laundry closet where they hold laundry soap and softener sheets.

4. Get the right tools. Steill uses three organizing products consistently: Sterilite clear plastic bins, turntables and laminate shoe shelves. She often uses 32-quart shallow bins without lids as makeshift pull-out drawers. There’s nary a room in her home without a turntable inside a cabinet. Turntables give her easy access to cosmetics in her bathroom and baking necessities in the kitchen. “They make high spaces and deep cabinets usable,” Steill said. She also uses 31-inch ClosetMaid laminate shelves from Target to hold shoes and clear shoe boxes filled with all categories of household stuff.

5. Donate regularly. Clutter accumulates for everyone, but it’s easier to spot in small spaces. Steill has one or two donation bags handy at all times. She fills them with clothing that doesn’t fit or doesn’t flatter, cosmetics she has tried but didn’t like (they go to a women’s shelter) or decor she no longer needs. She urges all her clients to identify a favorite non-profit and start donating often. This also alleviates the guilt of having purchased something that didn’t work. “We have charities that we love to give to because we believe in what they’re doing,” she said. “I just envision the person receiving it, and I feel good about giving it.”

6. Start a “halfway house.” We all have a few things we don’t really need, but we also can’t seem to give up. These things go in a closet Steill dubs her “halfway house.” They’re typically seasonal decorations she’s not sure she’ll reuse. They linger here until she makes a decision to keep, sell or donate them. Any designated shelf can hold “halfway” items, but Steill recommends using one that’s removed from the main living space. “If you don’t retrieve it, you probably don’t need it,” she said.

7. Make money. A painless way to downsize is to get cash for things you can’t keep. Steill takes decor and clothing she no longer wants to a consignment shop. She sells gadgets such as old cellphones to gazelle.com, which offers cash for used electronics. She also sells things on craigslist.org and has helped clients sell books to used bookstores. All told, she said, the money from giving things up adds up.

8. Go vertical. “You have to use every vertical square inch you can,” Steill said about living well in a small space. Hence, she relies on “shelf helpers” – adjustable wire shelves that help create another level to store things. Steill uses several in her kitchen cabinets.

9. Use doors, walls. “All the walls are fair game inside a closet for storing things,” she said. Hence, her utilities closet holds assorted cleaning products and household tools. She also makes use of the inside of cabinet doors using magnetic dots called Anywheres ($7.99 at the Container Store) that turn any surface into a mini bulletin board.

10. Glam the closet. Steill thinks a person’s home should be a sanctuary that relieves stress rather than adds to it. The same is true of the closet, where clutter can quickly accumulate. Her remedy is urging clients to make their closets (especially the main clothing closet) look like a boutique. If the space is welcoming, defined and elegant, one is less likely to make it a dumping ground.

click the slide show below for inspirational pictures

Slide Show

Family Information Centers

There are two things you need to keep in mind when managing the paper and information that comes into your home on a daily basis. First, you need to choose just one location to process it. Second, you need to process it in a timely manner. Remember, clutter is simply a result of delayed decisions.

To set up a Family Information Center keep the following tips in mind:
• it should be located in a heavily trafficked area like the kitchen or a mudroom.
• it needs to have wall space for a bulletin board or wall calendar , a surface for an action center and reference material and ideally, a floor surface for a shredder (although there are some great tabletop shredders available)
• it needs to have a file close by to file papers that need to be retained for a long period of time. Remember to file once a week. If you wait any longer the task becomes unbearable to most people.
Once you have determined a place where you will process incoming information it is important to gather all the papers that are around your home and process them. if you are completely overwhelmed, at least place all the paper in one pile and process it for ten minutes a day until it’s gone. There are three different types of paper: reference, action, and trash. Reference papers are school schedules, invitations, legal papers and such. How long you keep them depends on the importance of the paper. Papers for medical and tax purposes have to be kept for a longer period of time but are seldom looked at. These papers belong in a file cabinet somewhere in your home but necessarily in your information center. Reference papers such as sports schedules, school information and such need to be referred to on a regular basis and should be kept in a binder or folio close at hand. I love Mom Agenda’s Kitchen Folio. Check it out at
www.momagenda.com Don’t forget to check out the free printables to keep you and your family on track.

Papers that require an action such as bills to pay, invitations that require a response, permission slips to sign, etc. need to be placed in an action center. I love the three tier sorter from Office Max for this purpose. www.officemax.com As you see there is a place to label each tray. Use one for items to do that are high priority (check it daily) label the second tray for items that are not really important such as things you may want to do with your family or things you want to buy (check it weekly) and the third tray for paper that needs to be filed. File it each week.

Paper that is to be thrown away needs to be discarded before it hits a hard surface. Open mail over a trash can, recycle bin or shredder on a daily basis and quickly put items in their predefined spaces: either the trash, the action center or a file.

To keep track of schedules use an individual planner. whether you choose an electronic schedule or a paper depends entirely on your personality. There are a lot of people who still prefer paper, including me. I have used and loved Mom Agenda’s personal portfolio for years. I like to look at my entire month at a glance and the uncluttered pages of this planner make be feel like I’m in control even though there is hardly a square in that doesn’t contain something I have to do or somewhere I have to be.
I think it’s gorgeous and I love to carry it. My good friend prefers her I phone which absolutely doesn’t work for me. Decide which calendar works best for you and then input all your commitments on a daily basis.
If you have a large or busy family. I think it’s important to have a family calendar. Dry erase calendars are perfect for this. Each family member can use a different color to mark their schedules and everyone knows where to look to see who is doing what. If you prefer the computer screen you can do the same thing online. I really like the clean look of the magnetic dry erase calendar at the container store, www.containerstore.com
If you don’t have the wall space, mom agenda has come out with a home office addition planner that is large enough to capture all your important information and attractive enough to leave out.

So, if you apply the organizing triangle to your new Family Information Center. The system would be the defined spaces that your paper goes to immediately when it comes in the door. The products are the planners, folios, action centers and shredder. The habits, keep on top of things. It only takes five minutes to process your mail each day. Remember, it’s not the things we do that wear us out. It is what is left undone.

Don’t know about the organizing triangle? It is my own organizing method that I teach my clients and use myself. Find out more in my coauthored book, Get Organized Today. Available at a discount on my site www.simplyputorganizing.com

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What I’m Loving now…

I came across something today that I’m excited to share with you. They are removable vinyl chalkboards called ‘Wallies’ that you can place on almost any surface in your home. I would put one in the garage door for love notes to anyone entering the house that way. Or, imagine one on the fridge for a daily to do list. They work with the water based chalk markers that simply wipe off with a damp cloth. Genius!! My daughter is loves the idea of writing quotes and inspiration on her walls without getting in trouble. HA! Find them at www.chalkink.com

What would I do without…

Command picture hanging strips and command brush metal hooks.
Thank you 3M!!
If you don’t know what I’m talking about quickly go to your nearest Target or a similar store and look for them in the home maintenance aisle. No more nail holes!!!!!
I am feeling very grateful

clear your make-up clutter


I love innovative products so when I saw this in a recent magazine I new I had to tell you about it. Almost all of us have shadows and blushes that come in multiples. We may love one color and never use the others. Solution found, just pop out the colors you love and place them in this magnetic compact. Lose all the plastic compacts that are cluttering up your cosmetics drawer. To buy visit www.uniicostmetics.com $29.00

One of my favorite products

I am here in New York, working with a client to settle him into his new apartment. This is an amazing apartment but has a typical tiny closet in the kid’s room. We need to stretch the space and create more horizontal surface area. For this, I am using one of my favorite products, the melamine shoe shelf. I buy these at Target and install them on closet shelves to make extra space for shoes, purses, folded sweaters, kids board games, the list goes on and on. Products are an integral part of The Organizing Triangle ™ and necessary to create defined homes. For more info on the triangle you can purchase my book by visiting the store at www.simplyputorganizing.com

The Body Safety Box


Looking for something fun and purposeful to do with your kids this summer? One of my clients, Dr. Missy Gryder, has just launched a wonderful new activity kit for children and families called The Body Safety BoxTM. This innovative new product gives parents the language to use with their children to teach them important child abuse prevention skills. Kids create personalized, keepsake quality projects that help make learning memorable. A portion of the proceeds will benefit the HELPS ProjectTM, a non-profit child abuse prevention project serving kids in Valley public schools. Please visit www.bodysafetybox.com to learn more!

Get Organized Now

I am so excited to tell you all that I have co authored a book that is soon to be released. It will be available on Amazon but you, my fabulous followers, will be able to get an autographed copy at a reduced rate. Details coming soon….

Repurpose. Replenish. Renew. Restore. Relax.